Database Management - Keeping Data Secure


Keeping Data Safe & Structured

What is a Database?

In its simplest form, a database is a virtual room with lots of filing cabinets... These filing cabinets are called tables, and that is where all the data is stored. Though many people think databases are huge and take up space, its quite the opposite. Using a database will allow you to store more information but take up lots less space.

IWhat is the Importance of Database Management?

As any database administrator will tell you, data is relational - or should I say, the majority of operational data is! This means that from one table to another, we can always connect a piece of data in some way. this makes for more intricate and refined reporting and can lead to trends we didn't know were there. On top of functional benefits, we have the aforementioned, security. As opposed to spreadsheets or emails or print offs, databases are much more secure, usually with only one or two people having direct access.

Why use a Database?

In conventional formats, data files are heavy! they make systems run slow and clog servers up! Moving to a database can help streamline data input, access and manipulation. One of the things we always preach is team communication, and one of the biggest issues companies face is ensuring everyone has the same data. From raising efficiencies to more accurate metrics, databases have a multitude of functions.

How Effective is Database Management?

Databases have been in development since the early 1970s and have been expanding and improving ever since! Any company that uses a CRM system will have a database somewhere, where else would the data be? The real power & effectiveness comes from looking at the data and driving the business forward with analytics.

What's the Benefit?

Ensured Security

2018 is the year of GDPR, and as the world becomes increasingly dependant on technology, we produce lots of data. The main concern should always be security

Effective Storage

We've seen lots of companies who still use Microsoft Excel & Word to store and manage data. This makes life so much harder, with a database things can be accessed, edited and updated quickly & easily

Reporting Foundations

Every company reports, not all can report quickly & from the same place. Databases help to minimize reporting errors and to ensure everyone is reporting the same information

Database Diagram For Beginners

Below is a diagram showingbasic interaction with a database

System Users

System users will interact with the database using a Database Management System (DBMS). This will allow users to Create, Read, Update and Delete data accordingly. Since a DBMS has access to the whole database, all departments can have their own areas. This can be useful when reporting as the system can call on anything!

End Users

All web systems store data in a database. The website itself acts as the DBMS. So if you allow customers in they usually have the ability to read this data, and can edit things applicable to them (name, email address etc.) However, they only have certain permissions to view data. This ensures the security of all the data being held


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